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The Do’s and Don’ts of Event Planning

The Do’s and Don’ts of Event Planning

As an event planner, you should know the basic do’s and don’ts—those things that will earn you a stellar reputation, and those things that will land you on the blacklist. From arriving on time to choosing the best event rentals company, here are some tips for organizing your next event:

Budgeting

  • Do cut costs. If you want to have a successful event planning business, you must know how to trim your expenses. You want the event to be outstanding, but you’d also like to stay in business. Poor budgeting has dashed the hopes of many budding entrepreneurs. The more experienced you are, the better you’ll know what to cut and what not to cut.
  • Don’t cut corners. Cutting costs isn’t the same thing as cutting corners. Try to find the best deals on high-quality event rentals, but don’t settle for subpar items that cheapen the event. Oh, and never skip the essentials (like tables, chairs, and snacks).
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Scheduling

  • Do schedule time wisely. Account for every moment. Plan ahead of time. Know when each vendor, employee, supplier, and speaker should be where. Whatever happens, don’t leave anything to the last minute. Procrastination is a deadly sin when it comes to event planning.
  • Don’t be late. Punctuality is non-negotiable for event planners. You need to be the first person at the event in order to coordinate everything, from the setting up of chairs and tables to the arrival of the flowers. Show up late, and you may face bedlam.

Event planning advice

Etiquette

  • Do act professionally. Event planning can be hectic. It’s your job to make order out of chaos. It’s your job to keep the event running smoothly and the clients happy. That’s hard to do if you’re flushed, angry, irritable, or even forgetful of your manners. If you want to make a good impression, be sure to know a bit about your clients—who they are, how they like to be greeted, what cultural traditions they ascribe to, and what they expect from you. Do you they prefer to shake hands, hug, or bow? Do they tend to interact with breezy informality or stiff manners?
  • Don’t lose your cool. No matter how stressed you are, it’s important to stay calm. Always be polite, even if you’re dealing with difficult clients or uncooperative vendors. That can be hard when your phone is exploding, and guests are arriving, but it’s essential if you want the event to go off without a hitch. Let your stress show through the creative solutions you enact.

Suppliers

  • Do hire professionals. You can’t plan an event alone. You need to enlist the help of DJs, caterers, bartenders, and décor rentals companies. At So Cool Events, we offer one of the largest and most exclusive selections of décor and event furniture rentals in Florida and the eastern United States. We also specialize in logistics and design. With us, you don’t have to go it alone. We’ll help you plan and decorate your event, so you can focus on the big picture. Contact us to learn more about how we help event planners make the most of each occasion.